Privacy Policy

1. Who We Are

RunTime Recruitment is a specialist engineering recruitment agency operating under a Labuan entity structure, placing embedded systems, firmware, FPGA, controls, automation, BESS, mining automation, mechanical, and edge AI engineers across Australia, New Zealand, and the USA.

Our website is runtimerec.com. For privacy enquiries, contact us at info@runtimerec.com.

2. Information We Collect

We collect personal information in the following circumstances:

• Contact forms — name, email address, company, and message content when you submit an enquiry.
• Resume submissions — name, email, phone, resume/CV files, and any other information you voluntarily provide when submitting your details for consideration.
• Job applications — name, email, cover letter, and resume when you apply for a specific role.
• Newsletter signups — email address and name when you subscribe to Engineering Pulse.
• eBook downloads — email address and name when you download a guide or resource.
• Website analytics — anonymised usage data including pages visited, time on site, and device type via standard web analytics tools.

3. How We Use Your Information

We use your personal information to:

• Respond to your enquiries and provide recruitment services.
• Match candidate profiles to suitable engineering roles.
• Present your details to prospective employers with your explicit consent.
• Send the Engineering Pulse newsletter and recruitment market updates where you have opted in.
• Deliver digital products and resources you have purchased or requested.
• Improve our website and services based on anonymised usage data.

We do not sell your personal information to third parties. We do not use your data for automated decision-making.

4. Who We Share Your Information With

We may share your personal information with:

• Prospective employers — only with your explicit consent as part of a recruitment process.
• Our technology providers — third-party platforms that support our recruitment operations, who process data on our behalf under appropriate data protection agreements.
• Regulators or law enforcement — where required by law.

5. Data Retention

We retain candidate information in our applicant tracking system for up to three years from the date of last contact. If you would like your information removed sooner, please contact us and we will action your request within 30 days.

Newsletter subscriber data is retained until you unsubscribe. You may unsubscribe at any time using the link in any email we send.

6. Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate information.
• Request deletion of your personal information.
• Withdraw consent to marketing communications at any time.
• Lodge a complaint with a relevant privacy regulator.

To exercise any of these rights, contact us at info@runtimerec.com.

7. Cookies

Our website uses cookies for essential site functionality and anonymised analytics. We do not use advertising cookies or tracking pixels. You can disable cookies in your browser settings, though this may affect some site functionality.

8. Security

We take reasonable steps to protect your personal information from unauthorised access, disclosure, or misuse. Our website is served over HTTPS. Access to candidate data in our applicant tracking system is restricted to RunTime Recruitment staff.

9. Changes to This Policy

We may update this privacy policy from time to time. The date at the top of this page reflects the most recent revision. Continued use of our website after changes constitutes acceptance of the updated policy.

10. Contact

For any privacy-related enquiries, contact us at info@runtimerec.com or visit our contact page.